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 {\bf 
Minutes of IFCA Incoming Board Meeting, Part II\\ 
Thursday 15 February 2007, Tobago Hilton, Tobago, 10:00 AST.} 
 
 \begin{tabbing}
 {\bf Present:}  \= Jean Camp, Director, President, Chair\\
 	\> Hinde ten Berge, Director, Vice President\\
	\> Ray Hirschfeld, Director, Treasurer\\
	\> Burton Rosenberg, Director, Secretary\\
	\> Stuart Schechter, Director\\
 \end{tabbing}
 
 \subsection*{Minutes}
 \begin{itemize}\itemsep 0in
 \item {\em Chair of board:} 
 Jean nominates Stuart for chair of board; seconded by Ray; motion passes unanimously. 
 \item
 {\em Ray Moves:} That immediately after preliminary program is announced, chair of board
 is instructed to schedule pre- and post-conference board meetings and to inform the GC
 and PC of the time and dates. {\em [There seems to have been no further action on this question.]}
\item
Discussion of FC08 location, and an announcement for the membership is formulated.
\item 
Jean's statement: Cozumel would encourage participation by women because it
is child-friendly, as well as having a kid's club, and there is a possibility of Microsoft sponsorship
under a special program for women in research.
\item
Ray's statement: There is a fairly firm and attractive price agreement for Cozumel. In addition, the proposed GC is comfortable with that location.
\item Stuart's statement: Would like to keep competition in the process by producing a
competing proposal for Barbados within one month's time.
He notes a lack for enthusiasm by the membership for Cozumel, as opposed to Barbados. 
In response to objections that it is already late to consider options 
he believes this year's problem was not in the timeline for preparations
but rather 
%that the deadlines were constantly missed.
the lack of adherence to the timeline.
\item {\em Resolution:\/} Jean moves
that board resolve and announce to the membership the following:
That the board is tending towards Cozumel as the location for FC08, with
Barbados as a backup for FC08 and as the target location for FC09; 
That Radu Sion will be the GC for FC08; 
That detailed proposals for both locations and the selection of the
PC will lead to a firm decision on the location and PC within one month's time; 
That the tentative date for FC08 is 25--28 February 2008; 
That the goals in location choice will be:
\begin{enumerate}\itemsep 0in
\item
lower accompanying person rate,
\item
more family friendly,
\item
easier to get to,
\item
more affordable,
\item
sustain intellectual quality.
\end{enumerate}
Motion seconded by Stuart; board unanimously favors motion and it carries.
\item {\em Action Item:}
Ray to produce an FC10 location proposal by October 2007.
\item {\em Action Item:}
Stuart will bring forward a proposal for Barbados as location for FC08 by next month.
\item {\em Action Item:} 
Ray to contact hotels in Puerto Rico to unblock rooms and retarget quotes for possible FC09
location.
\item {\em Ray Moves:} That no updates be made to the registration system within the last $X$
days before the conference. Burt tables motion.
\item Meeting adjourned  at about 10:30 AST.
 \end{itemize}
 
% \newpage
  
\subsection*{Resume of Action Items}
\begin{enumerate}\itemsep 0in
\item 
Treasurer to close FC06.
\item 
Treasurer obtain 2003 audit data. {\em [Obtained, to be entered into
spreadsheet or Quicken.]}
\item 
Treasurer to produce audits for 2003--2005 by April 2007.
\item
Board to make recommendations on new voting system.
\item
Stuart to make guidelines and requirements for an FC location proposal.
\item
Incoming board to discuss the continued attachment of USEC and FC.
\item
Ray to produce an FC10 location proposal by October 2007.
\item
Stuart will ask Chris Thorpe to prepare a proposal for Barbados FC08 or FC09.
\item 
Ray to contact hotels in Puerto Rico to unblock rooms and retarget quotes for possible FC09 location.
\end{enumerate}
%\vskip.5in

{\bf End of Minutes}
\hrulefill 


 
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