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 {\bf 
Minutes of IFCA Board Meeting \hrulefill \\ 
Friday, April 5, 12:45 JST. \\
Busena Beach Resort, Okinawa, Japan.
}
 
 \begin{tabbing}
 {\bf Present:}  
 	\= Ray Hirschfeld, Director, Treasurer, Chair\\
	\> Yvo Desmedt, Director\\
	\> Tyler Moore, Director, Vice President\\
	\> Moti Yung, Director
	\end{tabbing}
 
\subsection*{Minutes}
%
\begin{itemize}\itemsep 0in
\item 
Meeting called to order 12:45 JST.
\end{itemize}
%%

{\bf Appointment of minutes-taker}
\begin{itemize}\itemsep 0in
\item Tyler has agreed to take minutes
\end{itemize}

{\bf FC13 Evaluation}
\begin{itemize}\itemsep 0in
\item The board members agreed that the conference was run very well and people seemed to enjoy themselves. The main negative identified was the weather.
\item Everyone agreed that Ahmad organized an excellent program, in terms of paper selection and organization. Yvo suggested that we ask him to pass on his experiences to the next program chairs.
\item Tyler pointed out that holding workshops at the beginning of the week contributed to a slight loss of momentum, as some people left early and missed out on key events such as later invited talks and the excellent conference dinner. 
\end{itemize}
%%
{\bf Election of Officers}
\begin{itemize}\itemsep 0in
\item The board members discussed how best to fill the opening for President, as well explore ways to keep the current president involved in supporting IFCA's mission.
\item Ray moved to table the motion to elect new officers until the next meeting. Yvo seconds; approved by unanimous decision.
\end{itemize}
%%

{\bf FC14 Barbados planning}
\begin{itemize}\itemsep 0in
\item Appointment of FC14 Program Chair(s)

Following a brief discussion, Ray moves to appoint FC14 PC co-chairs Nicolas Christin and Reihaneh Safavi-Naini. Tyler seconds; motion approved by unanimous decision.

\item Appointment of FC14 General Chair

Ray moves to appoint Tyler Moore as FC14 general chair. Moti seconds; motion approved by unanimous decision.

\item Dates

Given the conflict with RSA and TCC in the last week of February, it is discussed whether to move FC14 to the 3rd week in February or 1st week of March. Given uncertainty over the effect of the president's day holiday, the board agrees that the first week of March is preferred. However, before deciding Ray wants to inquire with Claude Crepau to see when McGill's complexity workshop is running in Barbados. In particular, it is worth investigating whether there might be synergies between workshop attendees and FC (e.g., by organizing a related workshop at FC adjacent to the workshop).

\item {Action item}: Ray to contact Claude Crepau about workshop dates and inquire about interest.
\end{itemize}

{\bf FC15 Puerto Rico}
\begin{itemize}\itemsep 0in
\item Dates

Tyler reiterated concern over holding the conference in late January rather than the traditional late February, due to potential scheduling conflicts in US academic calendars. Tyler noted that the advertised price on online sites for comparable dates in 2014 were similar for January and February, and approximately 30\% higher than the special rate offered in the current contract.

\item {\em Action item}: Ray to inquire with the Intercontinental San Juan about the prices for holding the conference on the 1st and 4th week of February.

\end{itemize}

{\bf FC16 20th Edition}
\begin{itemize}\itemsep 0in
\item Several candidates to chair the committee to assist in organization were discussed 
\item We discussed various ideas for commerating the event, including ways that high-profile researchers and practitioners might be involved people (organizing workshops, panels, PC committee chairs and members, etc.)
\end{itemize}

{\bf IFCA corporate/association business}
\begin{itemize}\itemsep 0in
\item Guidelines amendment

On a procedural note, Ray was unsure whether or not the board needs to formally ratify the amendment passed by the floor at the AGM. 

\item {\em Action item}: Ray to add ratification vote to agenda for next meeting.

\item Foundation proposal

Ray discusses the potential for uncertainty on the tax status of the foundation if we wait to form the Foundation until after it is approved at FC14. Answers to tax-status questions can only be determined after the foundation has been filed and processed in the Netherlands. So one possibility is to form the foundation now, so we can learn of any tax consequences in advance of the Barbados vote. The main financial risk to filing sooner is the non-refundable filing fee of around 500 euros would be sunk if the proposal is not accepted at FC14. It is agreed that this cost is acceptable, and the bigger issue is to ensure that the process is made transparent to IFCA members prior to filing.

Moti suggest to wait on filing the foundation right now and focus on working through the details of the proposal. This way, we can provide an orderly and transparent dissemination of information surrounding the foundation proposal: first make an announcement on the website linking to the detailed proposal, and then file for the foundation after a short comment period. 

\item {\em Action item}: Ray is to work with Hinde to propose the rules for the steering committee and organizing committee, finalize the bylaws, and subsequently disseminate to the broader FC community (website and ifca-announce). 

\end{itemize}
%%
{\bf New and concluding business}
\begin{itemize}\itemsep 0in
\item
Next meeting date set for May 13, 2013 at 1400 GMT (1000 EDT, 0900 CDT).
\item {\em Action item}: Yvo to email Skype account username to Ray.
\item Publicity

Moti is working on the press release describing FC13. It is suggested that we engage the local press next year during the conference, and that we distribute a press release ahead of the conference next year.

Yvo suggests that more should be done to publicize FC to the financial sector.

\item {\em Action item}: Yvo to investigate ways to improve FC's engagement with the financial sector

\item Ethics

Yvo wants to reinforce ethical guidance in the PC guidelines. 
\item {\em Action item} Yvo and Moti to coordinate the ethical guidance for TPC and PC members to appear in the PC guidelines currently under development.

\item Special Issue of IET on Financial Cryptography

Yvo suggests that we propose a special issue of the IET Journal on Information Security (where Yvo is editor-in-chief) including revised selected papers from FC. The idea is to enlist the PC chair as the special editor of the issue. It is agreed that this is a good idea, and should be put on the agenda for the next directors meeting.

\item 
The chair hearing no objection, the
meeting is adjourned at 13:55 JST.
\end{itemize}
%
\newpage
%
\subsection*{Appendix: Agenda \hrulefill }
%
\begin{verbatim}

- appointment of minutes-taker

- FC13 evaluation

- election of officers

- appointment of FC14 Program Chair(s)

- (official) appointment of FC14 General Chair

- FC15 PC and GC candidates

- FC14 (Barbados) and FC15 (Puerto Rico?) planning
    dates
    contract

- FC16 20th edition

- FC17 location ideas and long-term planning

- IFCA corporate/association business
    guidelines amendment
    foundation proposal

- new and concluding business
    next meeting date
\end{verbatim}
%

{\bf End of Minutes}
\hrulefill 
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